Q & A
CLIENT BOOKING FORM
COMPANY REGISTRATION NO.
Representative of company
The client requires
Actor / Actress
MUA / Hair Stylist
Other (please state)
Film / Documentary / Commercial
Other media (please state)
if other, please state here
If other, please state here
Total days in this month
Or tick boxes for which days in this month
A seperate booking needs to be made if services are needed for another month.
Shoot location (city)
Shoot location (country)
If agreed to a fixed price or any financial arrangement, please state here (GBP only)
Please carefully read our Terms & Conditions prior to commit to a booking.
Terms and conditions
As required by Department of Employment regulations, the Agency’s booking confirmation form, containing the specific terms of the booking, must be signed and returned by the client. The failure to sign and/or return the booking confirmation form whilst proceeding with the booking will be deemed to be an acceptance by the client of these terms and conditions and they shall apply to and govern the booking between the Agency and the client.
Any amendment and/or variations made to the booking confirmation form by the client shall not be valid and binding unless the Agency has agreed to such amendment and/or variation in advance and confirmed such agreement by signing the booking confirmation form after the amendment and/or variation has been included on the booking confirmation form.
1. Interpretation of terms and conditions
a.For the purpose of the relationship between the client and the Agency the client acknowledges, accepts and agrees that the Agency is the supplier of services which shall be strictly and exclusively governed by these terms and conditions. These terms and conditions apply to every offer, quotation, acceptance, purchase order, confirmation order, specification and/or contract for the sale and supply of services or goods (including services ancillary thereto) by the Agency and supersede any other terms of the client and take precedence over and override and exclude any other terms stipulated or incorporated or referred to by the client whether in the booking confirmation form or in any negotiations and any course of dealing established between the Agency and the client. The client acknowledges that there are no representations, statements or promises made or given by or on behalf of the Agency outside these terms and conditions which have induced the client to enter into these terms and conditions (which expression shall include any contract of which these terms and conditions form part).
b.If there is any conflict between any of these terms and conditions and the booking confirmation form then the terms of these terms and conditions shall prevail without detriment to the remaining unaffected terms of booking confirmation form.
c.The booking confirmation forms part of these terms and conditions and shall have effect as if set out in full in the body of these terms and conditions. Any reference to these terms and conditions includes the booking confirmation form.
d.For the purpose of these terms and conditions the words "agreed", subject to section 1, means agreed in writing in the booking confirmation form and signed by duly authorised representatives of both the Agency and the client.
a.If any of the terms, conditions or provisions of these terms and conditions or the booking confirmation are determined by any competent authority to be invalid, unlawful or unenforceable to any extent, such term, condition or provision will to that extent, be severed from the remaining terms, conditions and provisions which will continue to be valid to the fullest extent permitted by law.
b.Any termination of all or part of these terms and conditions shall not affect the coming into force or the continuance in force of any provision of these terms and conditions which is expressly or by implication intended to come into force or continue in force on or after such termination.
c.Except as otherwise expressly provided in these terms and conditions, all representations, warranties, undertakings, agreements, covenants, indemnities and obligations made or given or entered into by the client and the ultimate client under these terms and conditions are assumed by them jointly and severally.
d.Nothing in these terms and conditions shall render any party a partner or agent of the other. Except as expressly permitted by these terms and conditions, nothing shall allow a party to purport to undertake any obligation on behalf of the other nor expose the other party to any liability nor pledge or purport to pledge the other's credit.
e.No failure to exercise and no delay in exercising on the part of either party of any right, power or privileged under these terms and conditions shall operate as a waiver of it. Nor shall any single or partial exercise of any right, power or privilege preclude the enforcement of any other right, power or privilege. Nor shall the waiver of any breach of a provision be taken or held to be a waiver of the provision itself. For a waiver to be effective it must be made in writing.
f.Except as and to the extent expressly otherwise specified in these terms and conditions, the rights and remedies contained in these terms and conditions are cumulative and are not exclusive of any rights or remedies provided by law or elsewhere in these terms and conditions.
g.The parties agree to keep, and to instruct its agents, employees, advisers and sub-contractors with knowledge hereof to keep these terms and conditions strictly private and confidential and not to disclose any details relating to the same, subject to disclosure in the following circumstances;
I.to enable enforcement of the party’s rights under these terms and conditions;
II.with the prior written consent of the other party; and
III.as required by any applicable law.
h.These terms and conditions and the booking form constitute the entire agreement between the parties and supersede any previous agreement or arrangement between the parties relating to the subject matter of these terms and conditions.
i.No variation or amendment to the terms of these terms and conditions shall be valid and binding unless in writing and signed by an authorised representative of each party.
j.Except where these terms and conditions expressly provides otherwise, a person who is not a party to these terms and conditions has no right under the Contracts (Rights of Third Parties) Act 1999 to enforce any term of these terms and conditions but this does not affect any right or remedy of a third party which exists or is available apart from under that Act. The client acknowledges, accepts and agrees that the Agency has entered into these terms and conditions for the benefit of itself and the artist and accordingly the artist shall be entitled to enforce these terms and conditions as if he/she were a party to these terms and conditions.
k.The parties agree that these terms and conditions and its provisions will be governed by and construed in accordance with English law and the parties hereby submit to the exclusive jurisdiction of the English Courts.
3. Contract and authority
All matters relating to the use of the artist's image, any other services supplied by the artist and all fees must be negotiated and agreed only with the Agency. The client shall not attempt to negotiate, nor allow others to negotiate, with the artists directly. If the client or the photographer or any other person on their behalf or connected with them obtains the artist's signature on any document or the artist's purported verbal agreement to anything, that is not binding on the artist or the Agency unless and until it is agreed in writing by the Agency (such agreement to be determined in the Agency’s absolute discretion).
4. Artist care and safety
The clients shall ensure that the artist is treated with respect and professionalism and that the client takes all steps necessary to ensure that the safety, health and well being of the artist is protected and maintained at all times whilst providing services to the client. Such steps shall include without limitation:
a.ensuring that the venue for the provision of the services and the working conditions are safe and secure and allow the artist to provide the services in compliance with all health and safety standards, regulations, codes and laws;
b.allowing the artist to take suitable and regular rest periods, to ensure the artist is able to maintain suitable amounts of rest and refreshment whilst delivering the services;
c.providing adequate levels of insurance cover to safeguard the health and safety and future earnings of the artist whilst the artist is delivering the services and travelling to and from the client’s venue as if he/she were an employee of the client;
d.ensuring that all of the people and organisations which are engaged by the client in relation to the delivery of the services are suitably qualified, experienced and professional;
e.ensuring that no one imposes upon the artist any action or activity which is either dangerous, degrading, unprofessional or demeaning to the artist;
f.ensuring that the services are delivered and the artist is treated in accordance with The Association of Artist Agents’ Code of Practice; and
g.providing the artist with an appropriate changing and dressing area to ensure that the artist can prepare for the provision of the services and also maintains his/her privacy.
Always include a credit as ”artist’s name“ @ ”the Agency“, wherever a credit is applied.
Cancellation of booking by the Client
Within 24 hours of the booking call time the full booking fee will be charged and payable by the client unless the same artist is booked within 24 hours of the cancellation in which case half the booking fee will be charged and payable by the client.
Outside 24 hours of the booking call time but within 48 hours of the booking call time of the booking date then half the booking fee will be charged and payable by the client.
The full booking fee will be charged and payable by the client for bookings of more than three days duration: within a period equal to or less than the length of the booking, then Saturdays, Sundays and bank and public holidays are excluded for the purpose of determining the cancellation notice period.
Cancellation of booking by the Agency
Should the Agency want to cancel a booking then it shall use reasonable endeavours to provide the client with reasonable notice, take steps to offer to the client a suitable replacement and/or substitute and take such other reasonable steps as are reasonably practicable to mitigate against such cancellation.
In any event the Agency shall be entitled to cancel a booking at any time and for any reason prior to the booking date without liability to the client and the client will procure the necessary insurance cover to protect against such cancellation and any associated liability.
On all invoices payment is required to be made by the client within 30 days of the date of the invoice. In all cases, the person booking the artist is the client, who will be invoiced and solely responsible for payment, unless otherwise agreed in writing at the time of booking. the Agency reserves the right in its discretion to invoice the 'ultimate client', (eg. designer/ manufacturer/owner of the product in question). For example, this may be done if the client is booking on behalf of the ultimate client, in which case the client and the ultimate client are jointly and severally liable to pay all of the fees and settle the invoice accordingly. All fees for usage are for the right to use the artist's image and, once agreed, are payable whether or not the right is exercised. Unless the Agency specifically agrees otherwise, in writing, no usage for the artist's image is permitted until payment is made in full. The agency reserves the right to alter payment terms if it deems appropriate, prior to booking.
If the client fails to pay in full on the due date any amount which is payable to the Agency, without prejudice to any other right or remedy of the Agency, the amount outstanding shall bear interest both before and after any judgment at five per cent per annum over Barclays Bank plc base rate from time to time from the due date until up to and including the date that payment is made in full and such interest shall be compounded and accrued on a daily basis.
legal agreement (tick box)
I agree with the above mentioned Terms & Conditions
I hereby declare that the information provided is true and correct. I also understand that any willful dishonesty may render for refusal of this booking with immediate termination of this or future collaborations (TICK BOX)
DIGITAL SIGNATURE (print name in full)
Upon sending this form digitally you agree with our Terms & Conditions. You will receive further information if needed or we will ask you to provide more information if needed.
SEND & CONFIRM
Cam Buddha Films Ltd.
Birmingham B25 8DP
T: 0843 289 1235
Company reg. 10995961
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